ICAITU132A

Operate a presentation package

 
   
This unit defines the competency required to operate presentation applications and perform basic operations
   
The project life cycle and the IT methodology employed will determine which particular units of competency are relevant to this unit, some include the Project Management, Implementation, Support, the teamwork functional areas and documentation.
   
This unit of competence is a fundamental skill required for using IT in any environment. Other fundamental units of competence include
ICAITU129A Operate a word processing application
ICAITU130A Operate a spreadsheet application
ICAITU131A Operate a database application
ICAITU128A Operate a personal computer
ICAITU133A Send and retrieve information over the Internet using browsers and e-mail.
   
This module will be undertaken and assessed using IBM compatible PC's in a Local Area Network configuration.
   
Nominal Duration 20 hours.
   


Element 1

Create presentations
Create a simple design for a presentation according to organisational requirements
Open presentations and add text and symbols
Use existing styles within a presentation
Use presentation templates/master slide to create a presentation
Use various tools including help, search and replace, spell check, undo and simple formatting tools
Add, select, copy, delete or move text, images and graphics within the presentations
Save presentation to correct directory/folder
   


Element 2

Customise basic settings
Adjust page display modes and size to meet user requirements and/or special needs
Modify toolbar to meet user and document uses
Ensure font type, size and colour is appropriate for the purpose of the presentation
View multiple slides at once
 


Element 3

Format presentation
Use organisational charts, charts, bulleted lists and modify as required
Add objects (images and graphics) and manipulate to meet presentation purpose
Import objects such as tables and modify for presentation purposes
Modify slide layout including text and colours to meet presentation requirements
Use formatting tools (such as tabs, cut, paste, indents, bookmarks, hyperlinks, borders, lists) as required within the presentation
Duplicate slides within and/or across presentations
Reorder the sequence of slides and/or delete for presentation purposes
Save presentation in another format and in a format for posting to a web site
Save and close presentation to hard disk and/or disk
 


Element 4

Add slide show effects
Incorporate pre-set animation and multimedia effects in to presentation as required to enhance the presentation
Change pre-set animation effects according to presentation purposes to create a cohesive presentation
Add slide transition effects to presentation to ensure smooth progression though the presentation
Test slide show effects for overall effect
Use on screen navigation tools to start and stop slide show or move between different slides as required
 

Element 5
Print presentation and notes
Select appropriate print format (overheads, handouts etc.) for slide presentation
Select preferred slide orientation (portrait, landscape)
Add notes, slides numbers and spell check
Preview slides in the required formats (overheads, notes, etc.)
Print slides in the required formats
 

These are the skills and knowledge that the student will require to be able to prove competency for this unit. These may be pre-existing or acquired during the undertaking of this unit.
 
Underpinning knowledge
General OH&S principles and responsibilities
Basic understanding of using systems, technical
Basic technical terminology in relation to reading help files and prompts
Logging procedures relating to accessing a PC
Organisational benchmarks for keyboarding
Basic technical terminology in relation to reading help files and prompts
Security, viruses, privacy legislation, copyright
Different types of presentations, formal, informal, audience types
   
Underpinning skills
Basic analysis in relation to a limited range of routine areas
Low level decision making in relation to a limited range of routine areas
Problem solving skills in known areas during normal routine
Reading and writing at a level where basic workplace documents are understood
Communication is clear and precise
Interpretation of user manuals
 
RANGE OF VARIABLES
The Range of Variables statement contextualises the unit of competence and provide a focus for assessment. The information provided is intended to define the scope of assessment and to assist assessors define the performance to be achieved by an individual in the workplace.
Variables may include but are not limited to personal computers and networked systems
Variables may include but are not limited to: established files and new documents
May include presentation applications contained in: Microsoft Office, Lotus Suite, Claris Works or other similar applications
Cultural understanding requires the capacity to apply an understanding of cultures when carrying out workplace tasks, including commitment to organisational goals such as quality, safety, efficiency, teamwork, security, environmental protection, customer service and personal development, and interacting with people from widely different backgrounds and cultures in the achievement of common work goals.
· Carries out established processes
· Operates in accordance with existing company and statutory requirements
· Makes judgements of quality using given criteria
Speed will vary according to different organisational requirements and different job roles within an organisation. The keyboard technique will be in line with OH&S requirements for safe use of keyboards
Variables may include but are not limited to: keyboarding and accuracy as per organisation guidelines
Command line and Graphical User Interface
May include but are not limited to: diskettes, CDs, Zip disks
As per company, statutory and vendor requirements. Ergonomic and environmental factors must be considered during the demonstration of this competency; Occupational Health and Safety guidelines related to use of screen based equipment, computing equipment and peripherals, and ergonomic work stations; security procedures; customisation requirements
May involve a business involved in a total organisational change, a systems only change, a business improvement process, an e-commerce solution involving the total organisation or part of the organisation
Documentation for version control may follow ISO standards. Audit trails, naming standards, version control, project management templates and report writing styles will vary according to organisational approach, information gathering processes may have associated templates
Will vary from formal procedures that must be adhered to with check points and sign off's with documented procedures and templates, implementation of financial control mechanisms, communication with stakeholders, dispute resolution and modification procedures, processes for determining size and cost
   
EVIDENCE GUIDE
Assessment must confirm the ability to create, format and prepare presentations for distribution and display
The interdependence of units of competency for assessment will vary with the particular project or scenario. This unit has importance to a range of IT services and could therefore be assessed in a holistic manner with include ICAITU129A Operate a word processing application, ICAITU130A Operate a spreadsheet application, ICAITU131A Operate a database application, ICAITU128A Operate a personal computer, ICAITU133A Send and retrieve information over the Internet using browsers and e-mail.
Competency can be demonstrated in a simulated environment. Peers and supervisors for obtaining information on the extent and quality of the contribution made.
Candidate will need access to a printer.
To demonstrate this unit of competence the candidate will require access to documents detailing:
· Organisational style guide/ policy
Assessment of this unit of competence could include review of documents developed by the candidate. Questions related to the performance criteria and directed to the candidate, peers and business client will assist in assessing competence. Observation of skills may assist in the collection of evidence
Competence in this unit may be assessed using formative assessment to ensure consistency of performance in a range of contexts.
Simulation must reflect workplace practices.
Work is carried out under direct supervision. An individual demonstrating these competencies would be able to: demonstrate knowledge by recall in a narrow range of areas; demonstrate basic practical skills, such as the use of relevant tools; perform a sequence of routine tasks given clear direction; and receive and pass on messages/information.
This competency can be assessed in the workplace or in a simulated environment.
   
Key Competencies
Key Competencies are competencies essential for effective participation in the emerging patterns of work and work organisation. They focus on the capacity to apply knowledge and skills in an integrated way in work situations. (Mayer definition)
There are seven key competencies that have been formally identified. The Key Competencies are generic in that they apply to work generally, rather than being specific to work in particular occupations or industries.
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Assessment Matrix
Element(s) Covered
Type of Assessment Description

Students will be continually assessed during classes, to ascertain that they are using the appropriate terminology and using the authoring tools in the most efficient manner

Students to create a simple presentation using text and symbols. The presentation is to be checked for any spelling and grammatical errors, which are to be corrected as necessary.

The presentation should be saved to the correct folder, with a suitable file name

Students are to demonstrate how to use presentation styles to modify the presentation.

Students are to demonstrate how to rearrange text and images, both within, and between slides. Also how to add and delete text and images from the presentation

Students are to use a master slide to enable repeating elements to be consistently displayed on more that one slide

 

Students are to demonstrate how to use various viewing options within the authoring package, to make the workflow as efficient as possible

Students should demonstrate how to customise the user interface, to enable a more productive workflow

 

Students are to modify and add to their original presentation, to ensure that the final presentation puts across the intended message in an efficient and easily understood manner. Techniques that may be used include
insert organisational charts, charts, bulleted lists
Imported images, which may be modified to suit the presentation
Import objects such as tables and modify for presentation purposes
Formatting options, including tabs, indents, hyperlinks, borders etc.
Duplicating slides, both within the presentation and between presentations
Add, delete, and reorder slides as necessary
Students are to demonstrate how to save the presentation in a different format, and also in a format suitable for posting to a web site
Save the presentation, and maintain backup copies

 

Students are to enhance the presentation by using any of the techniques listed her. Students should be aware that it is very important to maximise the impact of the presentation, without distracting from the intended message

Pre-set animation and multimedia effects
Modified animation effects
Slide transition effects
On screen navigation tools to start and stop slide show or move between different slides as required
Test slide show effects for overall effect

 

Select appropriate print format (overheads, handouts etc.) for slide presentation
Select preferred slide orientation (portrait, landscape)
Add notes, slides numbers and spell check
Preview slides in the required formats (overheads, notes, etc.)
Print slides, handouts and speaker's notes in the required formats
 
Prepared by Alan T Horwell